ACCOMMODATION

Info

For information about hotel accommodation, please contact:

Organising Secretariat

OIC s.r.l

Viale della Giovine Italia, 17 | 50122, Florence – Italy

Tel.: +39 (0) 3346826083

E-mail: bookingeci@oic.it

Website: www.oic.it

FOR YOUR SECURITY

We wish to inform you that OIC is the only OFFICIAL Housing Bureau for the organization of the Congress accommodation. If any other company or agency offering registration, hotel bookings and other services for the ECI EFIS2024, please note that these companies are not authorized to represent  ECI EFIS 2024 in any way, nor do they have access to the officially room blocks or rates contracted by OIC Group.

Unfortunately, these companies act fraudulently towards many other congresses participants all over the world,  through false websites, scammming and phishing e-mails.

We strongly recommend not to proceed with any communication with these unauthorized companies and we invite to avoid providing any personal information to them.

GENERAL INFORMATION

Given the high season period and the conjunction with many other events that will take place in Dublin at the same time, the official Housing Bureau OIC Travel has selected the best city hotels at the best applicable rates.

Attendees are recommended to reserve hotel accommodation as soon as possible in order to have the best choice of available hotels.

The indicated rates and availabilities are only applicable for reservations received by 30 June 2024, after this date OIC Travel cannot guarantee any reservation even though all efforts will be made to satisfy the requests upon availability.

Reservations will be confirmed by e-mail only upon receipt of the full pre-payment on a “first come – first served basis”; in order to avoid any disappointment early bookings are recommended (phone reservations are not accepted).

GROUP RESERVATIONS

For group reservations ask for a specific hotel offer by contacting OIC Travel to bookingeci@oic.it.

Reservations will be handled with separate contract with dedicated terms & conditions.

TERMS OF PAYMENT

Reservations will be confirmed by e-mail only upon receipt of the full pre-payment. You may pay by credit card or bank transfer (see details below). We strongly encourage on-line registrations (credit card payments only).

PAYMENT BY CREDIT CARD

The following credit cards are accepted: American Express, VISA, MasterCard

We would like to inform you that as of 14 September 2019, the SCA (STRONG CUSTOMER AUTHENTICATION) came into effect, in accordance with the provisions of the European Directive on payment services (PSD2).

As an OIC Group customer, your payments will become even more secure.

To get more information about this, please visit our dedicated page available here.

Invoices

Invoices with an address in the European Union should be provided with a VAT Number. The invoicing address and VAT number can only be set up during the registration process. Should you have any special requests for the processing of your invoice, kindly let us know when submitting your application.

• Any modification on VAT number or billing address, requested after the issuing of the invoice incurs a € 30,00 administration charge.

Cancellation and Refunds

Any change or cancellation in connection with hotel accommodations must be sent in writing to the Organising Secretariat O.I.C. to: registrationECI2024@oic.it.

Hotels will not accept any changes or cancellations directly.

Attrition policy for cancellations (valid for individual bookings and small groups up to 5 rooms):

• Up to and including 31 May, 2024: € 25,00 will be withheld for administrative charge.
• From 1 June to 30 June 2024 inclusive: one night accommodation will be withheld as cancellation charge.
• From 1 July to 31 July 2024: the paid amount will be refunded with a deduction of 90% as cancellation charge.
• From 1 August 2024: no refund will be made for cancellations, changes and reduction of stay duration.
• No-shows and early departure: 100% of the total amount of the room booked and not used will be withheld as penalty charge.